Setting up user groups and permissions in your Softr apps helps you control who can access what information. Whether you’re building a Client Portal, an Internal Tool, or any other business application, you can group users by shared needs and set permissions to define exactly what they see and how they interact with your data.

Use permissions to:

• Restrict access to certain pages or blocks.
• Control which records users can read, edit, create, or delete.

With these tools, you can easily build secure, dynamic, and personalized apps.

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User Groups

User groups are at the core of Softr’s permissions system. They let you organize users based on their access needs and are the foundation for applying visibility and access rules throughout your app. Softr provides the following types of user groups:

Default User Groups

• Non-logged-in Users: Users who access the app without logging in are automatically placed in this group. This is ideal for public-facing content such as landing pages or public directories.
• Logged-in Users: Any user who logs into your app is part of this group. You can use this to gate content and actions exclusively for authenticated users.

Custom User Groups

Custom user groups let you set detailed access rules for specific subsets of logged-in users—like clients or employees. You can make these groups either dynamic or static:

• Dynamic user groups: Defined by rules based on user attributes or subscription tiers. When logging in, users who meet those criteria are automatically added to that group.
• Static user groups: Defined by manually adding users to the group, with no dynamic rules involved.

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Custom user groups are available on Professional, Business, and Enterprise plans.

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Example:

• The “Admin” group can access admin dashboards and team metrics.
• The “Clients” group can access their own projects and tasks.

Types of permissions

You can set up permissions in Softr at two levels: UI elements and data.